Solent Transport - Future Transport Zone - Dynamic Purchasing System

Description

Portsmouth City Council (the council) on behalf of Solent Transport is establishing multi-Lot multi-supplier Dynamic Purchasing System (DPS) to support the delivery of a Future Transport Zone (FTZ) within the Solent area. The DPS will be used over time to source a wide range of services, supplies and to a lesser extent works utilising a broad range of contracting forms and financing arrangements which will allow for award via contracts, concessions and grants. Award of call off contracts may be via direct award or mini-competition as detailed within section VI.3. Whilst the establishment of the DPS is driven by the Solent FTZ programme, the agreement may also be used by Solent Transport as well as the Contracting Authorities located within the Solent region as listed within section VI.3 to source related requirements which fall outside of the FTZ programme. The DPS may also be extended - subject to issue of a Corrigendum Notice - to cover additional geographical areas and allow access to further Contracting Authorities. The target date for operational commencement of the DPS is 12th April 2021. The initial term of the DPS will mirror the duration of the FTZ programme, which is due to end on 30th June 2024. However, the agreement may be extended beyond this term on a rolling basis in increments to be determined without limitation in respect of number and length of extension periods applied. Initially applications are invited against 3 specific Lots only, being: • Lot 1 - Marketing and Communication Services • Lot 2 - Consultancy Services • Lot 3 - Bike Share Schemes Establishment of these DPS Lots is required imminently in order to progress the FTZ programme. In addition to the above Lots the following Lots will also form part of the DPS but at present are not open for applications. However, interested suppliers are able to submit expressions of interest in respect of future submission of applications once the Lots are activated and participation in any pre-activation soft market testing exercises. • Lot 4 - Freight • Lot 5 - Data Collection • Lot 6 - Transport Modelling Further information in respect of these future Lots as well as additional further Lots relating to personal mobility services which have not been progressed at present due to the impacts of the Covid-19 pandemic are included within section VI.3. Suppliers may apply for entry onto the DPS in respect of any or all of the active and future Lots listed above. The estimated total value of work that could be let via the DPS based upon known FTZ demands in relation to Lots 1-3 plus additional demand from the other named Solent area public bodies is currently approx. £3.8M. The value and scope of the DPS is likely to vary significantly over the term through expansion / suspension / termination of established Lots, launching of new Lots, extensions to the term of the agreement and expanding access to further contracting authorities. The DPS will be established in accordance with the following programme: • Issue of FTS Contract Notice & DPS Document Pack - 04.03.21 • Deadline for Initial Applications for Lots 1-3 - 06.04.21 12:00 • DPS Commencement - 12.04.21 In respect of Lot 1 in addition to applications for entry onto the DPS, applications are also being sought concurrently for inclusion onto a mini-competition shortlist which will be used to call off urgently required services for delivery of the following 3 individual but related summary themes: • Promotion of a new to market Mobility as a Service (MaaS) mobile app • Development of the Solent Go brand and promotion of the service platform • Development and delivery of a travel behaviour change awareness campaign Further information regarding the scope of services, value, programme and procurement strategy in respect of this imminent call off contract are included within Section II.2 (Lot 1). Applications are to be submitted via the Council's e-sourcing solution InTend. Lot 1: Marketing and Communication Services This Lot is for the delivery of a full range of behaviour change marketing and communications services to include: • Campaign planning • Digital marketing support (including digital advertising) • Social media management • Creative concept development • Public relations • Press management • Media planning and buying • Creative and design • Monitoring, insights and evaluation The services are required to support the delivery of the Solent Transport Future Transport Zone programme - this is the delivery, trial and testing of a number of several innovative transport projects across the Solent area. Not all projects will require the full range of services. The current projects are: • Mobility as a Service trial • Growing Solent Go • Shared bike trial • Shared e-scooter trial • Mobility credits trial • Dynamic Demand Responsive Transport • Liftshare • Mobility Hibs • Micro and macro freight consolidation projects • Drone logistics These schemes are all part of the current FTZ programme and the estimated value of all known work is in the region of £500k - £750k. However, it is also possible that additional travel projects will emerge for which marketing and communications support is required. This may increase the scope and value of the Lot accordingly. In addition to applications for entry onto this overall Lot, applications are also being sought concurrently for inclusion onto a mini-competition shortlist which will be used to call off urgently required services for delivery of the following 3 individual but related summary themes: • Promotion of a new to market Mobility as a Service (MaaS) mobile app • Development of the Solent Go brand and promotion of the service platform • Development and delivery of a travel behaviour change awareness campaign which aligns identifiable 'change moments' with the promotion of sustainable travel behaviours and use of future mobility modes The estimated value of the contract based upon delivery of the activities set out above is approx. £175k, however this value may be significantly increased in the event that related additional activities are added to the scope of the contract. It is envisaged that this specific call of contract will be awarded in accordance with the following programme: • Issue Mini-Competition Pack - 19.04.21 • Tender Return - 30.04.21 • Presentation / Interview - 06.05.21 - 07.05.21 • Contract Award - 17.05.21 In submitting applications for inclusion onto the shortlist suppliers will be required to submit information in respect of case study experience, proposed team and summary methodology proposal. As part of the application process suppliers are also invited to comment on the proposed subsequent mini-competition strategy and programme. Following assessment of applications the highest scoring 3-6 suppliers will be invited to submit mini-competition bids. The form of contract used for the appointment will be based upon the Council's standard contract for services supplemented with additional relevant clauses from the Council's standard Consultancy services contract. Additional information: Whilst not mandatory suppliers are encouraged to also submit additional commercial information covering prices, rates, CVs, operation models, terms, etc. when submitting applications. This will go towards developing the application of the DPS on an e-catalogue basis which will assist in streamlining call off contract processes. Lot 2: Consultancy Services This Lot is for the delivery of a full range of supporting transport consultancy services to include: • Strategic Transport Modelling & Analysis Specialists - to include SATRUN Highway assignment modelling, CUBE Voyager modelling and CUBE Matrix software, SQL databases and C++ programming, spreadsheets, database tools and GIS Analysis • Transport Planning Specialists - for Personal Mobility projects and Sustainable transport projects • Project and Product Managers for the management of transport related schemes and projects • Monitoring and Evaluation Specialists for Transport related schemes • Freight and Logistics Specialists • Drones Specialists for the Development of an Unmanned Traffic Management (UTM) system • MaaS / Smart Ticketing Specialists • Behaviour Change Specialists for Transport related schemes and interventions • Business Case Specialists - for WebTAG compliant Transport related schemes • Data Analysis and Programming to include SQL databases and C++ programming, spreadsheets, database tools and GIS Analysis The services are required to support the delivery of the Solent Transport Future Transport Zone programme - this is the delivery, trial and testing of a number of several innovative transport projects across the Solent area. Not all projects will require the full range of services listed. The projects are: • Mobility as a Service trial • Growing Solent Go • Shared bike trial • Shared e-scooter trial • Mobility credits trial • Dynamic Demand Responsive Transport • Liftshare • Mobility Hubs • Micro and macro freight consolidation projects • Drone logistics These schemes are all part of the current FTZ programme, and the estimated value of all known work is in the region of £500K. However, as further Lots are scoped further requirements will be identified. It is also possible that additional travel projects will emerge for which specialist consultancy is required. This may increase the scope and value of the Lot accordingly. Suppliers may apply for admission onto this Lot for the delivery of one or several of the disciplines listed. The Council reserves the right to add, remove or update the list of disciplines as new and future requirements are identified and scoped by the Council subject to issue of a Corrigendum Notice as required. Additional information: Whilst not mandatory suppliers are encouraged to also submit additional commercial information covering prices, rates, CVs, operation models, terms, etc. when submitting applications. This will go towards developing the application of the DPS on an e-catalogue basis which will assist in streamlining call off contract processes. Lot 3: Bike Share Schemes This Lot is for the delivery of bike share schemes. The introduction of bike share schemes is one of many projects within Solent Transport's Future Transport Zone (FTZ) programme that includes the delivery, trial and testing of a number of several innovative transport projects across the Solent area. Currently, the FTZ programme includes for the launch of a bike share scheme in Portsmouth and Southampton with a further, smaller satellite scheme to run along the Gosport to Fareham rapid transport route. These schemes may include pedal and e-assist bikes as well as additional services/products, including cargo and e-cargo bikes. The schemes will be built around docked infrastructure rather than a free-floating bike share scheme. The FTZ programme includes a budget to support bike share schemes until 20th June 2024. The value of this funding is in the region of £1.8million. This value does not include the potential revenue that may be available to successful operators if these contracts are let as or subsequently develop into a concession arrangement. In addition to the schemes noted above, further schemes may be launched, subject to the availability of funding and success of other schemes. If other schemes become available, the value of the Lot will increase accordingly. Additional information: Whilst not mandatory suppliers are encouraged to also submit additional commercial information covering prices, rates, CVs, operation models, terms, etc. when submitting applications. This will go towards developing the application of the DPS on an e-catalogue basis which will assist in streamlining call off contract processes.