Grounds maintenance services

Description

The successful supplier will be required to provide grounds maintenance services for Dorset and Wiltshire Fire and Rescue Service at the locations listed in the SQ document. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of grounds maintenance services within the estate of the Dorset and Wiltshire Fire and Rescue Service. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the staff and visitors. Due to the changing requirements within the authority, total flexibility will be required from the successful supplier with regard to the changes in station layouts, due to building works and station openings/closures, due to relocation. The basis and rationale that the clients require the successful supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the standard/frequency of services is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.5.2019 until 30.4.2022 and will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. The contract may be extended for a further period of up to 2 years, by mutual agreement. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and effective methods of working; thus ensuring that the highest standards are maintained in all areas at all times and also ensuring that the productivity of the teams are at the highest level, consistently, moving forward into the new contract term. The value of the current contract for the Wiltshire Fire Service sites is 22 808,00 GBP per annum + VAT and the value of the current contract for the Dorset Fire Service sites is 11 228,00 GBP per annum + VAT, which includes, but is not limited to the following tasks: — grass cutting, edging up and strimming tasks, — weed control, — shrub bed and rose bed and plant maintenance, — selective weed killing, — hedge cutting, — maintenance of trees, — maintenance of ditches, — leaf clearance, — sweeping, tidying and litter picking, — salt bin top-ups — currently Dorset sites only (26 stations). There are numerous plans for changes and building works throughout the service over the next 3 years and this may increase or reduce the level of services required within these areas, when the work is being carried out and thereafter. Therefore, the Contractor would be expected to provide advice and expertise and be flexible in their approach, in order to incorporate the changes. The Fire Service’s objectives: — to further increase the standards of grounds maintenance service across all sites and to ensure uniformity so that all sites meet the same exacting standards, — to receive a service that complies with the service standards, — to receive consistently high quality grounds maintenance standards and for the supplier to be proactive in its delivery, — to generate an improved environment for all staff and visitors, in all areas, — to receive pro-active management support for the grounds maintenance teams, — to hold regular review meetings with the successful supplier, adding value through 2-way, constructive feedback, — to achieve overall value for money. In accordance with the Government’s Policy on Transparency and the Public Contract Regulations 2015, potential providers should be aware that the Fire and Rescue Service publishes details of tender documents and any subsequent contract on its website and on the Government’s contract finder.