The Digital National Asset Register (d-NAR) Beta

Description

Why the Work is Being Done The Authority is the only body in central government with existing access to estate and asset data across multiple public sector bodies with plans to extend this access further. By 2021, its target is that nearly all UK strategic asset information (e.g. land, building and associated data-sets) for government and public sector bodies will be available to the Cabinet Office, offering a single and trusted perspective across a significant portfolio. d-NAR will be a cloud-based system to collect, manage and analyse this data to provide insight on the public estate to organisations, cross-public sector programmes, Parliament and the public, leading to greater public transparency. Additional analytical capability will also support better decision making for strategic real estate. Problem to Be Solved OGP’s electronic property information mapping service (e-PIMS) is used extensively across Government with the vast majority of data manually updated directly in the system. e-PIMS is many years old and the upgrade potential for greater reporting and analytics is limited. Through d-NAR, the Authority requires the ability to: • Automate the import of data from Government Departments (2-5 bodies in this implementation) and other 3rd party sources • Provide other public sector bodies with improved data update tools • Manage the quality of this data • Create dashboards, reports and geo-spatial outputs for better analytics • Provide the public with view of a subset of this data • Manage system and data security to maintain user access to the data and system outputs in line with government regulations and guidelines. The Authority requires a cloud-based solution for the tasks above, based on off the shelf components which are, or can be, integrated to deliver a coherent single sign on, user-led experience that is intuitive and promotes self-service functionality. Who Are the Users As an OGP analyst, I have to create reports and models to help decision making and policy with ease and confidence in the source data. I need to create reports and maps by myself in a private space using this property data, combined with socioeconomic information. This allows me to understand the impact on departments and local communities of relocating staff. I want confidence in the data quality and clarity on the data definitions/standards of the raw data. As a Public Sector Property Manager, I need specific data to transfer from my property management system (or other data sources) to OGP at periodic intervals, automatically using integrations with a manual management capability as a back-up. I need to save time and effort for my reporting commitments without manually re-entering data from my system. I also want to view this information and a portfolio view of the property assets in simple navigable reports. As a member of the public or a public sector organisation, I wish to view and interact with the latest State of the Estate report, using dashboard and maps of the report to extract and explore the data. As_a_department_data_analyst, I_need_to_view_my_asset_information_and_associated_data-sets_through_search, maps_or_dashboards_so_that_I_can_inform_business decisions, such as relocation options. I_want_to_be_able_to_see_vacant_space_across_government_so_that_I can_consider_it_for_use_for_my_department. Early Market Engagement An RFI was issued in 2018 (CCS-Ref-00343874) to conduct a soft market test for the functional and non-functional requirements of d-NAR. Responses demonstrated that: • There was sufficient market interest from system integrators, specialist Business Intelligence and Geospatial service providers • From a technical perspective, the business requirements could be met by existing, or combinations of existing, products. The main Authority requirements of data aggregation from multiple sources, data management and analytics through reporting/geospatial views have been delivered for other clients. These case studies provided confidence the market has sufficient experience to meet OGP’s specifications in the required budget and timeframe. Work Already Done The RFI (Ref-00343874) contains the use cases, functional and non-functional requirements for the full system, together with an explanation of the existing system and data landscape. These have been updated in line with Authority priorities but functional changes are minor. In addition, an Alpha phase has successfully delivered two POCs on a subset of the functional requirements. This reinforced the soft market test conclusion, that d-NAR is deliverable through existing market products and services. Data Standards and Target Operating Model are being developed to support the d-NAR development. Discussions with government departments on automated data integration through API’s are ongoing. Existing Team The programme comprises of three main work areas (Strategy, Digi-Tech and Property Data Standards and Governance) led by a project delivery team. The work described in this specification will managed by the client project manager and Digi-Tech lead, Graeme Thomson. The supplier project manager will report directly to Graeme but will work with members of the project delivery team. 3rd party consultants, mainly providing specialist technology advice or reviewing technical designs, may also be part of the team. Current Phase Beta Work Location Cabinet Office location at 1 Horse Guards Road, Westminster or Canary Wharf, London. This is subject to the latest Government guidance on travelling and social distancing measures. Working Arrangments OGP promotes smarter working practices and green travel plans. Therefore, activities requiring location based meetings and workshops should be planned and kept to a minimum. The Authority uses Google Hangouts for collaboration in support of this approach. System design, configuration and testing should be carried out virtually or at the Supplier’s own premises unless a specific operational advantage in co-location is identified. Any travel and living expenses to London should form part of the supplier’s price. Critical review sessions should be scheduled in advance to ensure attendance can be secured. These arrangements are also subject to latest Government COVID guidance. Security Clearance Any supplier staff who will have access to internal OGP data should be Baseline Personnel Security Standard cleared. It is expected that a limited number of the team should have CTC clearance to allow access to more secure data. Additional T&Cs Potential Bidders must sign up to the CCS e-Sourcing Suite for the Proposal Stage before the Shortlisting Stage submission deadline. https://crowncommercialservice.bravosolution.co.uk/web/login.html In line with Clause 32 of the terms_and_conditions of the framework, the Authority reserves the right to terminate the Contract without cause following the minimum notice period. This is a call-off contract therefore the Authority cannot guarantee spend under this Contract. The Authority will review the Contract and their budget following the build and design phase of the Contract and may exercise their right to terminate the Contract without cause following the minimum notice period at this time. Skills & Experience Potential Bidders must confirm they are already or will sign up to the CCS e-Sourcing Suite for the Evaluation Stage before the Shortlisting Stage submission deadline (Yes/No Response) Potential Bidders must agree to abide by Crown Commercial Service’s Process for the Evaluation Stage (Yes/No Response) Bidder has successfully implemented production-level asset information collection and reporting systems at a central government department or corporate international level. (Minimum of 2 named projects within last 3 years) (20%) Bidder has successfully implemented production-level Business Intelligence and GIS projects at a central government department or corporate international level. (Minimum of 2 named projects within last 3 years) (20%) Bidder has successfully integrated and managed multiple internal and external data sources (>15), driving data quality and API automation on an ongoing dynamic basis, on_a_single_production-level platform. (Minimum_of_2_named_projects_within_last_3 years) (20%) Bidder must provide evidence of current core delivery team with relevant experience of delivering work of the type listed in 3-5 above. (20%) Nice to Haves Bidder has experience of delivering projects in a public sector context. (10%) Bidder has experience of delivering projects using an agile methodology from requirements to operation. (10%) No. of Suppliers to Evaluate 5 Proposal Criteria Demonstrate your approach to providing the Technical Solution, including a written proposal of solution against requirements, experience of project team, presentation of approach and case study(Including_Reference) on past innovation (40%) Demonstrate how your proposed technical solution will ensure the ability to incorporate and meet WCAG 2.1 AA Accessibility standards (10%) Detailed Methodology demonstrating successful iterative development delivery (4%) Detail your approach to managing risks and resolving issues effectively, this should demonstrate how you define and understand risks, how you resolve issues and how you take lessons-learnt (5%) Detail your approach to Quality Assurance and Testing how your processes and procedures to ensure consistent high quality outputs free from defects (4%) Demonstrate how you will ensure you have the resource availability and stand-up capability to successfully deliver this Contract (1%) Provide a Case Study as to where you have successfully performed innovation/efficiencies beyond the initial need of a previous Customer to add additional Value to your Service (1%) Cultural Fit Criteria Demonstrate how successful knowledge transfer and handover will be done (5%) Demonstrate your approach to transparent and Collaborative Working (3%) Detail how you will identify opportunities for continuous improvement (2%) Payment Approach Fixed price Assessment Method Case study Work history Reference Presentation Evaluation Weighting Technical competence 65% Cultural fit 10% Price 25% Questions from Suppliers No questions have been answered yet Budget range budget capped at £2,900,000. the design and build phase budget is £1,700,000 m and expected to be delivered by 31st march 2021. work includes: •core delivery team: project management, scrum lead, solution architect, data architect and developer (portal, gis, reporting). •solution architectural and data design •solution build •service cloud hosting and support •database development and data migration & technical validation •phased on-boarding support of organisations (~1,800users) •handover, material and aftercare e.g. user guides, video tutorials •system and data integration (including api development, implementation and support). •all required software •post go-live system management and maintenance optional: 1st line user support helpdesk.